The answer is now. Most fundraising auction events are planned over a 12-month period. Some highly effective auctions actually start planning the next year’s event 15 months ahead of time to take advantage of the contacts they are interacting with at this year’s event.
A timeline for completion of action items is essential to the success of the event to keep all volunteers and active committee members on task and on time. Scrambling to complete items at the last minute is sure way to increase volunteer burnout and diminish the effectiveness of the fundraiser.
Scott Robertson Auctioneers can assist you with not only developing the timeline but also provide written job descriptions for each volunteer. Remember there is no substitute for experience!